Archive Project Assistant

AIGLON COLLEGE SA

Über den Job

Aiglon College seeks to appoint a suitably qualified

Archive Project Assistant

to join the school from: ASAP.

Your profile

The role and candidate profile for this role is detailed in the attached job description and person specification.

Successful Aiglon staff are enthusiastic, experienced, committed, reflective, dynamic and willing to try new ideas. If you share these values and have an appetite for challenge and an ambition to make a positive impact on our world, we welcome your application.

About us

Located in Chesières (Vaud, Switzerland), Aiglon College is a not-for-profit, international boarding school offering a distinctive, world-class education in a stunning alpine setting.

The school was founded on a distinctive ethos: the balanced development of mind, body and spirit. This philosophy underpins everything we do at Aiglon, both inside and outside the classroom.

There are over 480 students, representing more than 70 nationalities, following the International GCSE (IGCSE) and International Baccalaureate Diploma (IB Diploma) programmes.

What we offer

Aiglon is dedicated to the well-being and professional development of all staff, within a vibrant, friendly, and modern workplace. Beyond competitive salaries and comprehensive social security benefits, we provide free accident and loss of salary insurances, generous pension and leave entitlements, as well as a range of special perks and advantages.

How to apply

Deadline for applications: 12th April 2026.

Early applications are encouraged. We reserve the right to appoint before the application deadline should we find the right candidate. Please apply through our School platform (eteach) following the instructions; applications sent by standard email will not be considered.

Aiglon is committed to safeguarding and promoting the welfare of children. Applicants will therefore need to undergo child protection screening appropriate to the post.

You can find information on how the School processes your personal data within the School’s

Privacy Notice

JOB PURPOSE

Aiglon’s HR department has many historic staff records. The project aims to manage space and the accessibility of these files by digitising relevant documents and safely destroying unrequired items. The Archive Project Assistant will process all files, selecting documents for digitisation or destruction and organising and cataloguing these in the relevant programmes for safekeeping. This is a temporary role for the duration of the project.

KEY TASKS AND RESPONSIBILITIES

Support the project to digitise staff records.
Systematically scan and digitalise historical and current physical staff files
Ensure all digital documents are high-quality, readable, and properly formatted
Categorise and upload documents in relevant folders in RogerHR according to established naming convention
Ensure safe destruction of documents following GDPR protocols
Uphold strict confidentiality regarding sensitive staff data, adhering to Aiglon’s internal privacy policies and broader GDPR requirements.
Identify and suggest improvements to the physical-to-digital workflow to increase efficiency and accuracy as the project scales, ensuring best practices are documented for future archival initiatives.
Maintain a detailed project log to track the volume of files processed daily, providing weekly status updates to the Associate Director of HR to ensure the project remains on schedule for its projected completion date.

OTHER TASKS AND RESPONSIBILITIES

Undertake any other task which may be reasonably required by the Associate Director of HR to assist in the smooth running of the project.
Understand and implement all school policies and procedures, particularly those relating to safeguarding children and young people.
Understand the School’s Guiding Principles and uphold the ethos of the School at all times.