General Services Administrator (H/F)

Reporting to the Facilities Management lead, this role encompasses a dual focus: providing administrative support for general operations and serving as the primary point of contact at the front desk during midday hours, as well as during periods of leave or peak activity.

Key Responsibilities:

• Managing day-to-day general service inquiries with a high degree of responsiveness and professional autonomy.
• Acting as the face of the organization for all visitors and external partners, ensuring a seamless and welcoming experience at the corporate headquarters.
• Coordinating diverse operational tasks to support internal departments and external stakeholders.
• Maintaining a high standard of professional presentation and a service-oriented approach in all interactions.

Profile Requirements:

• Proven ability to adapt to shifting priorities and handle multiple administrative requests simultaneously.
• Strong interpersonal skills with a focus on delivering exceptional service.
• Impeccable professional demeanor suitable for a high-profile corporate environment.

Contractual Details:

• This is a one-year fixed-term engagement.
• The position is based on a 60% workload, with a daily schedule from 12:30 PM to 5:30 PM, Monday through Friday.
• Operational requirements may necessitate an annual increase in activity of up to 10%.

• Act as the primary point of contact for external partner organizations, overseeing the end-to-end lifecycle of procurement requests.
• Manage the logistics of incoming and outgoing shipments, ensuring seamless tracking and distribution of physical assets.
• Oversee the preparation and compliance of international shipping and customs documentation.
• Maintain optimal stock levels for corporate operational resources, proactively managing procurement cycles for office and pantry requirements.
• Perform rigorous verification of vendor invoices, ensuring financial accuracy and timely reconciliation.
• Partner with the facilities management division to supervise external contractors, ensuring service level agreements are consistently met.
• Provide comprehensive administrative assistance to internal departments to streamline daily workflows.
• Serve as a secondary point of contact for the front-office operations, including visitor management, switchboard handling, and the maintenance of digital signage displays.
• Contribute to the logistical planning and execution of internal corporate functions and staff engagement initiatives.