Back Office & Accounting Specialist

Back Office & Accounting Specialist (starting 40% - option to grow with Ascento)

Role:

Ascento is growing quickly, and we are looking for a reliable, hands-on, and organized person to own and improve our back-office and accounting operations.

You will manage day-to-day finance administration, support payments, maintain cost tracking across departments, and help us reshape our current setup so it scales with the company. You will work closely with the CEO and collaborate with teams across the business.

This role can be remote. We care less about where you work and more about ownership, accuracy, and getting things done. 

Key Responsibilities:

• Manage payment operations for Ascento AG, including invoices, supplier payments, reimbursements, and related documentation.
• Maintain and improve cost tracking across departments, projects, and entities.
• Support accounting workflows and coordinate with external accountants, tax advisors, or other partners where needed.
• Improve back-office processes, tools, and routines so they are clear, scalable, and reliable.
• Help create better structures around approvals, reporting, purchasing, and recurring finance/admin tasks.
• Support the team on other operational initiatives as the company grows.

Background:

• Relevant experience in accounting, finance operations, back office, or business administration
• Fluent in English and German.
• Strong attention to detail and a high sense of responsibility.
• Comfortable working independently and following through without constant supervision.
• Pragmatic, structured, and able to improve processes while also handling daily execution.
• Confident with spreadsheets and modern finance/admin tools.
• Ready to grow with Ascento

Honest comments:

• Things at Ascento move fast. Some topics need quick execution, while others require careful, structured follow-through.
• We already have a working back-office and accounting setup, but it needs to be reshaped for scale. This is a great opportunity for someone who enjoys both: keeping the machine running today and improving how it works tomorrow.
• You do not need to tick every single box. We care about attitude, ownership, and the ability to learn. If you think you could be a strong fit, we encourage you to apply.
• We will review applications on a rolling basis and reply to all applicants.

About Us:

Ascento is reinventing guarding services through robotics and AI. We build advanced robotic security solutions for large, high-value sites such as data centers, airports, and manufacturing facilities. Our robots are already patrolling many customers, including several SP500 companies, across multiple countries. We are operational across Europe and the US and are growing rapidly. 

Ascento is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We encourage you to apply asap, we will review applications on a rolling basis.