Workplace Experience Coordinator, 80-100% (human)

You are the face and heartbeat of our Zurich office. As Workplace Experience Coordinator, you welcome visitors, keep daily operations running smoothly, and create a workplace where colleagues enjoy coming in. The role combines front-desk responsibilities with goods receiving, office supply management, and the organization of team events.

Your main tasks include

Reception & Front Desk

• You welcome and register visitors, candidates, and partners, acting as the first point of contact for the office

• You handle incoming calls, mail, and general inquiries

• You keep reception and common areas tidy and presentable

Goods Receiving & Logistics

• You receive deliveries and check them against delivery notes and purchase orders

• You report discrepancies or damages to the ordering team

• You distribute material and parcels to the right teams and manage storage

• You coordinate outgoing shipments and courier services

Office Supplies & Hospitality

• You monitor and restock fridges, beverages, snacks, and kitchen supplies

• You manage office consumables and place orders with suppliers

• You ensure kitchen and break areas are well stocked and clean

Events & Team Life

• You plan and organize apéros, team lunches, and internal events

• You coordinate caterers, venues, and vendors, managing budgets and invoices

• You support the onboarding of new colleagues with workplace setup and office tours

What we can look forward to

• Completed vocational training (e.g. KV, hospitality, or similar) or comparable experience

• Prior experience in reception, office administration, hospitality, or logistics

• A hands-on, service-oriented approach with strong organization and a keen eye for detail

• Comfort with MS Office / Google Workspace and standard office tools

• Fluency in German and English (written and spoken); French is a plus

• A friendly, proactive personality who enjoys making the workplace better for others