Corporate Flights Coordinator Trainee

EF Education First

Job Description
A career with EF combines the support and opportunity of a large international organization with the spirit and energy of a small business. We look for thinkers and doers - creative, collaborative, and motivated people who are excited by education and travel.
EF Education First, the world leader in international education, is looking for a passionate, organized, and hardworking trainee to join EF's Staff Travel team. You will be responsible for handling all aspects of corporate travel requests for Staff Travel to find the best flight itinerary for EF employees and internal stakeholders. In this role, you will be a member of an energetic, multinational team that is staffed across continents and report to the Manager of Corporate Travel & Distribution Channels.
Start date for this trainee position is with immediate effect. Temporary role, period limited to 6 months from start date.
What you will be doing
Support the booking and coordination of internal business travel for company employees
Coordinate flight reservations, ticketing, changes, and cancellations in line with company travel policies
Use travel reservation systems, including Amadeus and Sabre, to create and manage bookings
Arrange travel for company events, summits, kick-offs, and other business activities across various divisions
Communicate with employees and internal stakeholders to confirm travel requirements and provide updates
Maintain accurate travel records and assist in resolving travel-related queries and disruptions
Collaborate with team members and travel partners while developing knowledge of corporate travel processes and industry best practices
Who you are
Customer-focused , with a genuine passion for providing excellent service and supporting employees with their travel needs
Organized , able to manage multiple tasks, prioritize effectively, and maintain accuracy in a fast-paced environment
Detail-oriented , ensuring travel bookings and passenger information are handled with precision
Communicative , with strong verbal and written communication skills and the ability to interact professionally with colleagues and stakeholders
Eager to learn , motivated to develop knowledge of corporate travel, airline procedures, and reservation systems such as Amadeus and Sabre.
Collaborative , able to work effectively within a team while independently managing daily responsibilities. You think of 'we' before 'me' supporting your team as well as department with proactive knowledge sharing and by adapting to shifting tasks and priorities over peak
Valid authorization to work in Switzerland is required
What we offer
Dynamic and international work environment with flat hierarchies and diverse career development opportunities
Working with global team members and internal stakeholders across the globe
Regular office events, team outings, and after-work gatherings to celebrate successes, strengthen friendships, foster team spirit, and have fun together
Free access to the gym at our Zurich office
About Us
Some companies are in the business of banking. Others are in the business of shoes. Or sports. Or soft drinks. At EF, we're in a different kind of business. One that's a little less tangible, and a lot more important. Because our business, what we make, makes everything else possible. We're in the business of understanding. Between people. Between cultures.
For over half a century we've been the leader in international educational programs and experiences designed to foster such understanding. Through language, cultural exchange, academic studies, and educational travel, we create the kinds of immersive experiences that challenge biases, open minds, and pave the way for a more understanding world.
You'll find our offices and schools located in some of the world's greatest cities, and filled with smart, driven people (over 50,000 of us) who push each other to be better every day. But it's what we do together - building greater understanding, breaking down barriers, and creating a better world - that makes all the difference.
Founded in 1965 in Sweden, EF (Education First) is a global association of education companies that share a common mission of opening the world through education. EF has been recognized on Forbes 2025 and 2024 World's Best Employers and 2024 Top Companies for Women lists, Fast Company's 2025 Next Big Things In Tech, and was a 2024 App Store Award winner in Cultural Impact.

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