Project Administrator

Coordinate and oversee a portfolio of philanthropic projects Manage stakeholder relationships and support the implementation of initiatives About Our Client:

Our client is a well-established non-profit organisation based in Geneva, dedicated to supporting philanthropic initiatives and managing charitable projects with an international reach. Job Description:

Reporting to senior management, you will be responsible for the administration and day-to-day coordination of a portfolio of philanthropic projects and funds, acting as a key point of contact for internal and external stakeholders.

Key responsibilities include:

• Managing the operational and administrative activities of a portfolio of philanthropic funds and projects;
• Coordinating governance bodies, steering committees and relevant stakeholders, including meeting preparation, minute taking and follow-up actions;
• Overseeing the grant-making process, including due diligence reviews, contract preparation, payments and reporting follow-up;
• Coordinating external experts, consultants and project contributors when required;
• Monitoring budgets, financial commitments and cash flow related to assigned funds and projects;
• Ensuring the smooth running of funded activities through regular interaction with donors and stakeholders;
• Supporting the establishment and implementation of new philanthropic initiatives and projects;
• Contributing to organisational development projects, process improvements and the implementation of new tools and services;
• Using CRM, ERP and Microsoft-based digital tools to support project administration and reporting.

The Successful Applicant:

• University degree or equivalent qualification;
• Minimum 5 years' professional experience in project, programme or operational administration, including budget monitoring responsibilities;
• Experience within a foundation, non-profit organisation, SME or similar environment is advantageous;
• Excellent command of both French and English, written and spoken; additional languages, particularly German, are a strong asset;
• Strong stakeholder management and coordination skills;
• Excellent communication, drafting and presentation abilities;
• Ability to manage multiple priorities simultaneously with structure and attention to detail;
• Analytical mindset, strong organisational skills and comfort working with financial data;
• Proactive, autonomous and solutions-oriented approach.
What's on Offer:
• A meaningful role within an organisation focused on delivering positive social impact;
• A dynamic and collaborative working environment with significant autonomy;
• Exposure to a broad range of projects and international stakeholders;
• The opportunity to actively contribute to the growth and development of a mission-driven organisation.